Westbourne Grammar | Privacy Statement

The collection and use of personal information held by the School

The School collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil’s enrolment at the School.  The primary purpose of collecting this information is to enable the School to provide schooling for your son/daughter.

Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the School to discharge its duty of care.

Certain laws governing or relating to the operation of schools require that certain information is collected. These include Public Health laws.

Health information about pupils is sensitive information within the terms of the National Privacy Principles under the Privacy Act. We ask you to provide medical reports about pupils from time to time.

The School, on occasion, discloses personal and sensitive information to others for administrative and educational purposes.  This includes to other schools, government departments, medical practitioners and people providing services to the School; including specialist visiting teachers, sports coaches and volunteers.  Personal information provided by international students to the School may be made available to Commonwealth and State agencies pursuant to obligations under the ESOS Act 2000 and the National Code 2007.

If we do not obtain the information referred to above, we may not be able to enrol or continue the enrolment of your son/daughter.

Personal information collected from pupils is regularly disclosed to their parents or guardians.  On occasions information such as academic and sporting achievements, pupil activities and other news is published in School newsletters, magazines and on our website.

Parents may seek access to personal information collected about them and their son/daughter by contacting the School. Pupils may also seek access to personal information about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School’s duty of care to the pupil, or where pupils have provided information in confidence.

As you may know, the School occasionally engages in fund raising activities. Information received from you may be used to make an appeal to you. It may also be disclosed to organisations that assist in the School’s fund raising activities solely for that purpose. We will not disclose your personal information to third parties for their own marketing purposes.

We may include your contact details in a class list and School Directory.

If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose the information to third parties.

If you do not consent to personal information being used by the School, please contact the Principal in writing.