Private information definitions
Personal Information – Information that is recorded in any form, whether true or not, about an individual whose identity is apparent, or can be reasonably be determined from the information or opinion. This includes all paper and electronic records, photographs and video recordings.
Health Information – Information that is related to a person’s physical, mental or psychological health, or disability, which is also classified as personal information. This includes information or opinion related to a person’s health status and/or medical history.
Sensitive Information – Information that is related to a person’s racial or ethnic origin, political opinions, religion, trade union, or other professional or trade association membership, sexual preferences, or criminal record that is also classified as personal information about an individual.
The collection and use of private information held by the School
The School collects private information relating to past, present and prospective students and their parents and/or guardians. The information is collected prior to and during the course of a student’s enrolment at the School.
The School collects, holds and uses information about students, staff, parents and/or guardians for the purpose of:
- The maintenance of the School’s records of past, present and prospective staff, students and the parents and/or guardians of such students;
- Providing services or to carry out the School’s statutory functions;
- Assisting the School services and its staff to fulfil its duty of care obligations to students;
- Complying with the Department of Education & Training (DET) and the Department of Education & Early Childhood Development (DEECD) reporting requirements;
- Complying with statutory and/or other legal obligations in respect of staff;
- Investigating incidents or defend any legal claims against the School, its services or its staff; and
- Complying with laws that impose specific obligations regarding the handling of personal information.
The disclosure of private information held by the School
The School, on occasion, discloses private information to others for administrative and educational purposes. This includes to other schools, government departments, police (welfare concerns, child protection), medical practitioners, intervention specialists (such as speech pathologist and psychiatrists), and individuals providing services to the School; including specialist visiting teachers, sports coaches and volunteers.
Private information provided by international students to the School may be made disclosed to Commonwealth and State agencies pursuant to obligations under the ESOS Act 2000 and the National Code 2018.
Personal information held by the School relating to a student is regularly disclosed to parents and/or guardians. On occasions information such as academic and sporting achievements, student activities and other news is published in School newsletters, magazines and on our website.
The School occasionally engages in fund raising activities. Private information held by the School may be disclosed to organisations that assist in the School’s fund raising activities solely for that purpose. The School will not disclose private information to third parties for their own marketing purposes.
Request to accessing private information
Parents and/or guardians and students may seek access to private information collected and held by the School via written request to the School’s Privacy Officer.
The School reserves the right to determine if the request to access private information is appropriate to permit. Instances in which a request to access information is denied, is where the request to access the information would have an unreasonable impact on the privacy of others, or may result in a breach of the School’s duty of care obligations, or student confidentially.
Data storage and security of private information
The School securely maintains private information in our school records management system that is regularity monitored and maintained by the School’s ICT team.
Please direct any complaints relating to privacy to the School’s Privacy Officer.
Please direct any concerns relating to a suspected data breach (unauthorised access, unauthorised disclosure or loss of private information) to the School’s Privacy Officer and Director of Strategic Technologies.
All concerns and complaints will be treated seriously and thoroughly investigated.